Fill in data

When to fill in data

As the MIS entry is needed to create a SMT application, the entry should be made as soon as project development starts.

How to fill in data

Once you have created a PN you will start to fill in the needed data in order to create the SMT application, enter expenses to be considered in the revenue recognition and as a source of information for other departments.

The section PN Master BMD is fed by BMD and the tab General Project Information is fed by the other tabs - both cannot be edited.

Please start adding the requested data starting from Master Data and work your way to the left.

• Master Data - Most important data of the action
• Donors - Information on donor/consortium structure
• Project Content - Narrative summary and information on beneficiaries
• NEC - Non Eligible Costs
• Transfers - Transfers to/from CARE Österreich
• Expenses - Project expenses which will inform the revenue recognition
• Checks Risks - Checklist for finance report and risk analysis
• Reports - Reporting schedule (soon to be exported to the IPIA)
• History - History of Master Data Tab
• Marketing - Information for/from marketing

Master Data

Please add the general information for the action.

• Official Title as submitted
• Department, PO, PC, Coordinator as applicable
• Project status; the action can, but does not need to go though each and every one of them
• Status changed on - when was the proposal submitted, the contract signed or report submitted
• Probability - please estimate the likelihood of receiving the grant
• From and to - the project duration
• Project volume contract - this will be used to check the numbers in the Donor tab
• Shared Program costs - as per information from CO
• Gender Marker
• CI Lead Member
• Submission date
• Reason for rejection if rejected
• Restricted FC - will be added by MIS if assigned to one